Cargo: Vagas Urgentes Temporary Administrative Assistant
Local: Campinas - SP
(Dicas do Vagas Urgentes: Só encaminhe seu currículo se ele estiver dentro do perfil solicitado da vaga de emprego)
Temporary Administrative Assistant
Job Description
Perform multitask role, work under the supervision of the Country Manager, the full‐time Temporary Administrative Assistant oversees and manages all office procedures and other tasks as assigned by the Manager.
Duties and Responsibilities:
1. Perform internal support for all the staff.
2. Prepare and execute all aspects of general office coordination.
3. Assist, control and coordinate work with attorneys, accountants, brokers and dealers.
4. Perform internal tasks for importation and exportation processes.
5. Maintain confidentiality in all aspects of client, staff and agency information.
6. Interact with and/or help support clients, vendors and visitors.
7. Coordinate and perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
8. Create, translate and keep documents/files updated, such as invoices, reports, memos, letters and financial statements using word processing, excel spreadsheet, database and/or other presentation software such as Microsoft Office or other programs.
9. May conduct research, compile data and prepare papers for consideration and presentation to the Country Manager, staff and Board of Directors.
10. Support local staff with translations of documents, meetings, conferences and perform as the channel between the Finnish and Brazilian staff when needed.
11. Attend meetings as requested in order to record minutes and/or translate the content.
12. Make travel arrangements for staff, managers and volunteers.
13. Quote, collect and maintain inventory of office equipment and supplies.
14. Quote and arrange for repair and maintenance of office equipment.
15. May supervise outsourced workforce and other support personnel.
16. Assist in special events, such as exhibitions, tradeshows, trainings and annual meetings.
17. Other duties as assigned by Country Manager.
Knowledge, Skills and Abilities:
1. Preferred background in Business Administration, Finances, Accounting or related.
2. Computer literate.
3. Good writing, analytical and problem‐solving skills.
4. Ability to communicate effectively.
5. Knowledge of principles and practices of organization, planning, records management and general administration.
6. Excellence in English and Portuguese to a business level (written and spoken), and additional language of Spanish is an advantage.
Place: Campinas / SP
twitter.com/Vg_urg
Send the resumes: yara.latikka@oilon.com with the expectation salary and until 10/15, mencionando no campo assunto "o nome da vaga VG URG SP".
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